Delete files / Trash (Admin)
Administrators can select in the “Data room settings” via the cogwheel symbol next to your data room name in the “Users” area whether the “Delete files” function is active or not for users with corresponding access rights. This is the prerequisite for the visibility of the “Trash” menu item.
If the “Delete files” option is deactivated, only administrators can delete files, i.e. move them to the recycle bin. In the “Access rights” dialog, the “View, upload/download, change and delete” right therefore changes to “View, upload/download and change”. Access rights in the trash.
The original rights of the deleted objects are retained in the Trash so that users can only see files here that they could access at the time of deletion. Show or hide trash.
If the “Delete files” option is activated, the Trash is displayed for users in the left-hand navigation bar.
The prerequisite for the Trash to be visible to a user is
- Data room setting “Settings > Users” > “Delete files” must be activated.
- User options under Users & Groups > “Properties”: the visibility of users must be set to either “All users from shared groups” or “All users from all groups” .
- Also under the user’s properties: Restrict access to the following folder (“Entry point”) must be empty.
Empty Trash
Documents in the trash can only be permanently deleted by administrators. Users cannot permanently delete any content. If the “Empty Trash automatically after” function is activated in the data room settings under “Documents” for the data room, the recycle bin is emptied automatically at certain intervals. All documents that have been in the recycle bin for longer than the specified number of days are automatically deleted. The intervals available are 7, 14, 30, 60, 90, 180 and 365 days.
