Automatic user synchronization with an xls file netfiles Enterprise Data Room Premium

You can automatically deactivate users in the enterprise settings using the “Automatic User Cleanup” feature. This article describes how to perform automatic user synchronization based on an xls file. Alternatively, here are instructions for automatically deactivating users whose last login was further in the past than the period you have defined.

Creating the xls file

First, you need an xls file containing all the email addresses of all users in the entire enterprise environment. You can generate a list of all users by clicking on “All users” under ‘Administration’ on the left and then on “Export users” on right.

Copy the contents of the “Email” column and paste them into a new xls file. Now filter out all users that you no longer want in the enterprise environment. All domains appearing in this list will then be classified as valid users by netfiles.

Upload xls file

Go to Enterprise Settings and then to the “Automatic User Synchronization” section in the following dialog box and upload the xls file here.

At the next synchronization (once a day), users in the enterprise environment who are no longer on the list will be deactivated.

Reactivate a deactivated user

Deactivated users are marked with a “Deactivated” label. In the “All users” area, you can use the “Show only deactivated” filter to display only deactivated users.

Select a user from the list and click on “Properties” on the right. In the following dialog box, you can uncheck “Disable user” under “Options” to reactivate the user.