Documents Settings (Admin)

You can access the data room settings by clicking on the gear wheel symbol to the left of your data room name. The changes made here affect the entire data room and all users.

Display

• Show folders at the top of the document list.
• Mark unread documents: Mark unread documents with a dot in the list.
• Show the author of the last version.
• Mark folders with access rights: Folders with access rights are marked by an icon in the listing. Moving the cursor over the icon displays the access rights assigned to each group.
• Show number of documents: Show number of documents per folder to users without administration rights. The number might not match what they will see.
• Show in List Views.
• Show with Time.

Features

• Users can change access rights: Users with “View, upload/download & edit” rights can change the access rights for a folder, provided that they are allowed to see other users (including those who do not share any of the same groups).
• Users can delete files: Users with “View, upload/download & edit” rights can move files to the trash.
• Approval function: If this function is enabled, administrators can optionally mandate for new documents to require approval by a second user prior to being displayed (Four-Eyes Principle)
• Users are allowed to download folders.
• Password protection: Downloaded pdf copies can only be opened after entering the password.

Online documents

• Allow creation and editing of Office documents.
• Allow creation and editing of text documents and bookmarks.

Trash

• Empty trash automatically.