Private annotations in the netfiles mobile App

In the netfiles mobile App you can create private annotations in documents. Private annotations are personal comments, notes or marks in documents. Other users, including the administrators of the data room, cannot see private annotations.

Open the document and tap on the pen in the upper right corner to display annotations. Then tap on the pen icon in the tool bar to display the annotaton tools.

The following types of annotation are availabe:

• Mark/highlight text
• Text
• Notes (notepad with icon)
• Free drawing
• Erase
• Lines, arrows etc.
• Add photos

New or edited annotations are automatically saved after a few seconds and when you close the document.

You can get an overview of the annotations you have created by clicking on “Table of contents” on the right and then on “Annotations”.

In this view you can edit notes and delete annotations if needed.

Annotations created in the mobile app are synchronized with the netfiles web application.

Annotations created in the mobile app are synchronized with the netfiles web application and are always available via web browser or app, regardless of the end device.

Administrators can switch the “Private annotations” feature for the data room on or off in the data room settings under “Preview & watermarks”.

Please note:

If the feature “Open XLS files in navigable preview” is activated in the netfiles data room, no private annotations can be created in Excel files.